Notarial Services

Local notarial services are widely available in Nepal. The Embassy does not recommend specific notaries. Learn more on the Nepal Notary Public Council website.

American citizens and foreign nationals often require the services of an official U.S. notary public. The Embassy provides a variety of notarial services to citizens and non-citizens alike on Monday, Thursday, and Friday afternoons from 1:00 to 3:00 pm. It is necessary to schedule an online appointment for any notarial service.

The fee for notarial services is $50 for each consular signature. Consult with the consular officer to determine how fees will be calculated with respect to your specific document. Fees may be paid by U.S. credit card or in cash (either U.S. dollars or Nepalese rupees).

Bring a passport or other government-issued photo identification that includes your signature.

Most common forms are available at the Embassy. If you have your own legal document to sign, do not sign it before the appointment.

AFFIDAVIT OF ELEGIBILITY TO MARRY

Nepali law requires foreign citizens who marry in Nepal to present an “Affidavit of Eligibility to Marry.” Lawful permanent residents (Green Gard holders) who do not have a Nepali citizenship card may also find this form useful. The affidavit is available from the Embassy by scheduling an online appointment. Pay the $50 fee and present your U.S. passport or Green Card at the time of the appointment. We recommend you take the affidavit shortly before your marriage ceremony and register your marriage soon after. If you wait too long to register, you may find that local officials ask you to get a new affidavit. Individuals who have been previously married may be asked to present a legal divorce degree or their spouse’s death certificate.

U.S. DRIVERS LICENSE AFFIDAVIT

Nepali law requires that any driver – including U.S. citizens – have a valid Nepali drivers license in order to legally operate a motor vehicle in Nepal. The Nepali Department of Transportation will issue a Nepali drivers license based on a valid U.S. state-issued or international drivers license, if you also present a “U.S. Drivers License Affidavit.” This form is available from the Embassy if you make an online appointment. Pay the $50 fee and present your valid license at the time of the appointment. After the affidavit is notarized, present it with your license at any Department of Transportation office that processes drivers licenses, currently Ekantakuna (Lalitpur), Chabahil (Kathmandu), Jagati (Bhaktapur), and Thulo Bharyang (Swayambhu). You will be required to take an eye examination, but you will be exempted from the written exam and driving test based on your valid U.S. drivers license.

CERTIFIED TRUE COPY OF A DOCUMENT

The Embassy can make certified true copies of documents for use in the United States. A certified true copy includes a notarial stamp certifying that the photocopy is a genuine copy. It does not, however, certify that the original document is genuine. One common example is a request for a certified true copy of a Nepalese citizen’s passport for submission with Form W-7 to obtain an Individual Taxpayer Identification Number (ITIN) from the Internal Revenue Service (IRS). Make an online appointment, pay the $50 fee, and present the original document to be photocopied at the time of the interview. Please note that the Embassy generally does not provide certified true copies for documents that will be submitted to Nepalese government authorities.

AFFADAVIT OF SERVICE OF PAPERS / NOTICE BY PERSONAL DELIVERY

Local residents are sometimes asked to serve notice of divorce or other court proceedings pending in the United States to friends, relatives, or even strangers living in Nepal. Judicial notice of proceedings is an important component of due process and the consular officer must be convinced of proper service of papers. You may be asked to present the notified party or provide other proof of actual delivery.

STATEMENT OF CONSENT FOR A MINOR PASSPORT

When a minor under the age of 16 applies for a U.S. passport and one or both of the minor’s parents or legal guardians are unavailable at the time the passport application will be executed, the unavailable parent should complete a DS-3053 Statement of Consent and sign it in front of a notary. If the unavailable parent is in Nepal, he or she can make an online appointment to complete this form at the Embassy for free. The notarized DS-3053 should then be submitted along with the minor’s DS-11 passport application.

GENERAL LEGAL DOCUMENTS

A variety of legal documents can be notarized at the Embassy, including letters, financial forms, power of attorney documents, and real estate transaction paperwork. Please read and make sure you understand the documents you will sign. Bring all documents fully assembled and ready for signature, including instructions from the end user in the relevant jurisdiction. The Embassy cannot provide legal advice documents or their preparation. If a document requires witnesses, you must bring your own witnesses, each of whom must present photo identification.

AUTHENTICATING A FOREIGN DOCUMENT FOR OFFICIAL USE IN THE UNITED STATES

If you need to fully authenticate a foreign government document for official use in the United States, you will need to go through a lengthy authentication process. In general, the first step is to contact the institution that issued the original document. They will notarize the document as authentic or provide additional instructions. Second, contact the Nepali Ministry of Foreign Affair’s Department of Consular Services, which will verify the initial authentication. The Embassy will be the final step of the process, confirming the MOFA verification.

AUTHENTICATING AN AMERICAN DOCUMENT FOR OFFICIAL USE IN NEPAL

The Embassy cannot on its own authenticate a U.S. government document for official use in Nepal. If you need to fully authenticate a document, you will need to go through a lengthy authentication process. In general, the first step is to contact the institution that issued the original document. The source institution will notarize the document as authentic or provide additional instructions. Second, an official in the relevant state capitol will authenticate the local signature. Third, an officer in the State Department’s Office of Authentications will authenticate the state-level signature. Fourth, an official at the Nepali Embassy in Washington D.C. will authenticate the State Department signature. Finally, it may also be necessary to have the Nepali Ministry of Foreign Affairs verify the Nepali Embassy authentication. Please note that Nepal is not party to the Hague Apostille Convention.

AUTHENTICATION OF EDUCATIONAL DOCUMENTS

Consular officers cannot authenticate or certify copies of foreign academic credentials for use in the United States. Similarly, consular officers cannot authenticate U.S. academic credentials for use overseas. A detailed explanation and full instructions are available on the State Department’s Authentication of American Academic Credentials for Use Abroad page.

NOTARIAL SERVICES THE EMBASSY CANNOT PROVIDE 

The Embassy cannot provide copies of U.S. vital records, write “No Objection Letters,” affix an apostille to a document, certify translations, perform a Medallion Signature Guarantee, or facilitate a criminal background check. Please direct inquiries about notarial services to consktm@state.gov.